Microsoft Word - Mail Merge Word 2007 - Asked By Tim Orszula on 26-Apr-12 10:55 AM

I created a Word document that I merge with an Excel document.  I would like to add two new fields from my source document to the mail document.  How do I apply the new fields to my existing mail document?

I think you just need to re-select the recipient list, that should refresh the fields available.  In 2010, on the Mailings tab, click the Select Recipients drop-down, select Use Existing List, and reselect the original sheet.

Hi,
Add fields to a form letter or other mail-merge document

In step 4 of the Mail Merge task pane, you can add addresses, greetings, and other personalized merge fields.

   1. In the main document, click where you want to insert the field.
   2. Insert any of the following:

• Address block with name, address, and other information

• Greeting line

• Other fields of information

• Electronic postage

• Postal bar code

    3. Repeat steps 1 and 2 for all the fields you want to insert.

Notes

• You can't type merge field characters («« »») manually or use the Symbol command on the Insert menu. You must use the Mail Merge task pane.

• If the merge fields appear inside braces, such as { MERGEFIELD City }, then Microsoft Word is displaying field codes instead of field results. This doesn't affect the merge, but if you want to display the results instead, right-click the field code, and then click Toggle Field Codes on the shortcut menu.

Reference - http://office.microsoft.com/en-us/word-help/add-fields-to-a-form-letter-or-other-mail-merge-document-HP005187661.aspx

check this,

http://www.uwec.edu/help/Word07/MM-withxls.htm

http://www.ischool.utexas.edu/technology/tutorials/office/mail_merge/Mail_Merge_Tutorial.pdf